[VCHPOA Agenda] Minutes 11/8/05

[Agenda distribution list]

[As received from the VCHPOA bookkeeper, 12/14/05]

Virginia City Highlands Property Owner's Association
Monthly Meeting Minutes
November 8, 2005

PRESENT: Bent, Landaburu and Beckerman.

1.	CALL TO ORDER AND APPROVE MEETING AGENDA

A quorum being present, acting President Bent called the regular meeting 
of the VCHPOA Board of Directors to order at 6:28 P.M., at the Virginia 
City Highlands Firehouse. 
a) Bent motioned to appoint Debbie Gravenstein to board until votes are 
in. 2nd by Beckerman. All approved. 
b) Announced that owners may observe ballots being counted in the next 
room by 10 acre volunteers Morran, Hohn, Dixon, Sampson & Hammack. 
Election results will be announced later in the meeting.  

2.	APPROVE MINUTES OF REGULAR BOARD MEETING OF AUGUST 23, 2005 SPECIAL 
MEETING 
On a motion by Landaburu, seconded by Bent, the minutes of the Special 
Board Meeting of August 23, 2005 were unanimously approved.   

3.	COMMENTS BY ASSOCIATION MEMBERS & DISCUSSION  
Report of a Caldwell Banker trailer sign at the entrance. No permission 
was given & the sign is on the state road easement. Recommendation to 
send letter advising removal. The board needs to address reality signs in 
area that are not on property actually for sale. Suggestion that new 
board have a meeting with the 10’s to adopt some ruling about signage.  

4.	COMMITTEE REPORTS

a)	Architectural Committee- 
One set of plans reviewed for re-roof
No Fee required. Reviewed 
violations. Will need to have an agenda item to address the issue of 
people refusing to sign for mail in regards to violations.  

b)	Road Report- 
Maintenance is complete and plows on the old trucks are ready to go.
Noted that Sazarac will be graded again the next time there is some 
moisture. 
Currently shopping for replacement trucks. 
2 diesels found for $36,000 
Loader for $20,000  
Blades for the trucks will run approx $7000 per truck. 
John D. will get bids to the board for approval and purchase should be 
completed within the month. 
Old plows will be kept operational for emergencies. 
During a snow emergency one pass will be made on all roads then shoulder 
to shoulder clearing will be completed. 
Suggestion to have an agenda item to discuss making Sazarac one way.  

c)  Park Report - 
1)  Discussion about well use.  Association owns the firehouse well. Aqua 
    is currently approved via verbal agreement to use the well in exchange 
    for maintenance. However, it was noted that the fire dept pays for 
    upkeep. Suggestion that access be limited to only the fire department. 
    This issue will need to be placed on the agenda and addressed at a later 
    board meeting. 
2)  Discussion re: Park funds for a new well for fire department use. The 
    county said it will lower our fire rating and result in lower insurance 
    rates. They are not asking but advising us that the park funds will be 
    used for installation of this well. Discussion about limits on who may or 
    may not use this well. Only use will be park and fire department.  

5.	FINANCIAL REPORT 
a)	Bent went through the financial reports. Attached.  Noted that we 
received a check from the 10’s for our portion of the FEMA money. 
Received the tax rebates from the State. The association has enough funds 
left before the 2006 dues cycle to pay for snow plowing and maintenance 
of the vehicles. 
b)	Gary Hames said to hold the check for our portion of sign until the 
final bill is completed. 
c)	The bookkeeper reported that the attorney is still working on 3 
delinquent accounts from 2005 dues. All owners who haven’t paid the 
special assessment have been sent a certified letter and received a phone 
call if their number was listed in the local directory. Will need to 
refer for collections in December.  

6.	OLD BUSINESS 
Road manager issue:  Do we need one? If so information will be posted at 
the mail boxes and put on the agenda.  

7.	NEW BUSINESS
a)  Election Results: 
    Joseph Alt – 135
    >>Debra Gravenstein -306
    Barbara Gruff – 96
    >>Rita Lumos – 354
    Karlyn McPartlin -204
    James Sipaka- 74
    >>Richard Woolley – 443
b)  Gravenstein, Lumos & Woolley had the most votes and are appointed to 
the board.  
c)   Keith Judson agreed to do a training class on NRS 116 for the new 
board.  

On a motion by Bent, seconded by Gravenstein, and unanimously approved, 
the meeting was adjourned at 8:30 P.M.  

Respectfully submitted by:
Lydia Hammack, VCHPOA Bookkeeper 	                        
Attachments: Cash Flow Statement, Financial Statements, Architectural 
Report