[VCHPOA Agenda] Minutes, Dec 12, 2006

[Agenda distribution list]

[ As received from VCHPOA Secretary,  2/10/07 ]

Virginia City Highlands Property Owners Association
Minutes - Monthly Meeting, Tuesday December 12, 2006
Virginia City Highlands Fire Station Training Room - 7:00 p.m.

Present:  Bill Lewis,  Rita Lumos, Mary Tallent-Stewart
                Abesnt:  Debra Gravenstein, Mike Lupo

I.    Call to order, declaration of a quorum and approval of meeting 
agenda
President Lumos called the meeting to order at 7:03 and declared a quorum 
present.

II.   Approve minutes of November 14, 2006 regular meeting
Minutes reviewed and motion made by Bill Lewis to approve the minutes 
with a second by Rita Lumos.  Motion carries.

III.  Financial Statements (Discussion/Action)
A.	Monthly Cash Report
B.	Monthly Financial Statements
Lydia Hammack was absent at this meeting.  President Lumos discussed the 
October and November reports.  Road improvement expenditures have been 
paid from the operating fund and funds will need to be transferred from 
the reserve account to cover them.  Balance in operating fund is $20,800 
and there are dues still coming in.  2nd notices went out and $4,000 in 
late fees have been charged.  These funds will go into the operating 
fund.  We are under budget on administrative expenses and insurance 
expense.  The remaining money collected from the special assessment will 
be allocated to the reserve fund.  Expenses this month were $10,277, 
receipts were $12,480.   Balance in checking is $17,706.20 and $124,760 
in the reserve.  Bill Lewis made a motion to approve the financials as 
submitted with a second by Mary Tallent-Stewart.  Motion carried.

IV.  Public Comments 
Several residents were concerned about the log cabin on Cartwright that 
has not been completed and has sat vacant for a number of months.  Bill 
Lewis will check when the plans were submitted and see if a year has 
past.  A resident on the corner of Saddleback and Flint is concerned 
about the deep hole at the end of the new culvert that was placed there.  
His house number sign was also knocked down in the process.  Bob Moore 
will check into it. A resident on Sazarac has an issue with the ditches 
being filled in, thus creating a problem with drainage going into her 
driveway.  This has created an issue where culvert isn´t working 
properly.  Bob Moore and Rita Lumos will check into it to see if the 
problem can be resolved.  


V.    Comments by Association Members (NRS 116.3108(3))
            None to report

VI.   Committee Reports
A.	Architectural Committee
One application for a fence was received by the Committee

B.	Road Report
Six culverts were ordered for Calaveras, Sazarac/Dortort, 
Bonanza/Liberty, Flint/Saddleback.  Bob has ordered six more.  The GMC 
plow truck was worked on and all three plow trucks are ready for use.  
The water truck was also repaired.   Rock was placed in the ditches along 
Sazarac.  Bob Moore met with Neil Melton and reviewed snowplowing 
procedures.  Bob and Gabriel checked the roads for material.  Bob 
returned three radios in the yard shed to the Storey County Fire 
Department.  The plow drivers will use walkie-talkies.  This past month 
the road crew spend cleaning ditches and replace a large culvert at 
Sazarac and Empire.  There is a situation on Pinenut Road where there is 
a house sale closing and the road to it needs work and material put in.  
The cost is about $1,835 for material and grading.  A motion was made by 
Mary Tallent-Stewart to commence with the road work, a second was made by 
Bill Lewis.  Motion carries.  The equipment yard has been cleaned out and 
D & L from Moundhouse will come to pick up the items.  The association 
received the final payment on a plow truck that was sold to a resident.  
A complaint was received by a multiple lot owner on Sazarac/Silverado of 
drainage issues.  Rita has photos showing that this culvert needs to be 
there and this is a major natural drainage.  Rita will speak with the 
owner about it. 

         C.   Documents
Keith put together a questionairre and it was mailed with the dues 
notices.  30 responses have been received.  22 of those responding said 
that the amount of dues should be set to cover the annual budget.   On 
the CCR amendment issue      some favor a simple majority with 30% 
paricipation of voters.  The plan is to meet in January when more 
responses are received and can be tabulated.  


                No Park Report this meeting.

VII.	Old Business
A.  Mailbox Maintenance
The mail boxes were painted although some trim is not yet finished.  They 
look good.  The 10 acre association has not been billed yet.  Some lights 
in the buildings are out again and Bill Lewis suggested that we have an 
electrician install high density fixtures.  Mary Tallent-Stewart made a 
motion to have the electrical fixtures replaced with a second by Bill 
Lewis.  Motion carries.  The 10 acre association will be billed for half.
	     
VIII.    New Business
A.	Any Other Matters Which The Board Members Wish To Discuss
Rita received a ruling from the State of Nevada on an issue of a 
complaint that past president Wooley addressed over a year ago.  The 
State determined that No NRS 116 was violated and there was no evidence 
to support allegations regarding the old architecural fee structure.  A 
resident noted that there were several old rusty culverts across State 
Route 341 on the west side that were just laying there.  Bob Moore will 
investigate.  A motion was made by Bill Lewis to adjourn to executive 
session.  A second was made by Mary Tallent-Stewart.

IX.	Executive session to discuss possible violation of CCR´s
A resident on Adobe Spur has been cited for possible violations.  There 
is a travel trailer with a shed attached to it at the very front of the 
property, a chainlink fence incased in a wood frame and a large shed 
violating the setback rule.  Bill and Rita explained the architectural 
guidelines to the resident.  This resident has moved the shed from the 
property line to the back of the property but has an issue with the 
septic system leach field.  The shed is 16 feet back and 18 feet from the 
side.  The lot is situated so that this is the only place he can put the 
shed.  A motion to issue a variance for the shed was made by Bill Lewis 
with a second by Mary Tallent Stewart.  The chainlink fence is set back 
behind the house and is not visible from the street.  The owner stated he 
received the material free and wanted to make use of it.  The fence is in 
good taste but a variance will not be issued by the association.  Bill is 
concerned about setting a precedence for future fence issues.   If 
someone complains about the fence we will have to address it again with 
the owner.  The owner stated that the trailer would be moved to the rear 
of the property and a deadline was set of January 2, 2007.  Fines imposed 
for these violations were set at $100 and were paid at this meeting.

X.     Adjourn
There being no further business, the meeting was adjourned at 8:30 p.m.

Respectfully submitted


Mary Tallent-Stewart
Secretary