[VCHPOA Agenda] Minutes, Jan.9 , 2007

[Agenda distribution list]

Virginia City Highlands Property Owners Association
Minutes - Monthly Meeting, Tuesday January 9, 2007
Virginia City Highlands Fire Station Training Room - 7:00 p.m.

Present:	Bill Lewis, Mike Lupo, Rita Lumos, Mary Tallent-Stewart
Absent:		Debra Gravenstein

I. 	Call to order, declaration of a quorum and approval of meeting agenda 

President Lumos called the meeting to order at 7:02 p.m. and declared 
that a quorum was present.  

II.       Approval of minutes of December 12, 2006
Minutes reviewed and motion made by Mike Lupo with a second by Bill Lewis 
to approve the minutes.  Motion carries.

III.	Financial Statements (Discussion/Action)
A.	Monthly Cash Report
B.	Monthly Financial Statements
Lydia Hammack was absent at the meeting.  Mike Lupo reviewed the 
financials with the group.  A transfer from reserve to checking for 
$13,624.87 needs to be made to cover expenditures for fuel, equipment 
rental, road material and labor less $3600 in architectural fees and a 
$200 deposit in checking that belong in the reserve.  Total transfer 
should be $9,824.87.  Thirty property owners are being turned over to 
collections for not paying dues and/or special assessments.  The online 
banking program has been set up and a debit card issued but not 
activated.  Rita suggested that it be shredded as checks will still need 
to be signed manually.  Bill Lewis made a motion to accept the financials 
as submitted with a second by Mary Tallent-Stewart.  Motion carries  

Rita Lumos stated that the bookkeeper Lydia is currently being paid $15 
per hour to keep our books and she would like a raise.  She had indicated 
to Rita that she does more, i.e. collections, buys software, deals with 
irate homeowners etc.  Mike Lupo made a motion to raise the bookkeeper´s 
pay to $20 per hour with a second by Bill Lewis.  Motion carries.  They 
will get with Lydia to see exactly what type of work she has and will be 
doing.  

IV.	Public Comments 
	None to report

V.	Comments by Association Members (NRS 116.3108(3))

A resident on Adobe road complained that a Virginia City advertising 
periodical been placed in all the residents driveways and have ended up 
as litter in the ditches and could set a precident for more such 
deliveries.  It was suggested that they be put in a box at the mailboxes 
with the rest of the papers.  Rita will contact them.  A resident on 
Sazarac asked why stucco has been allowed as an exterior material in the 
Highlands as it is not in the CC& R´s.  Rita explained that the issue was 
addressed by an attorney and approved by the homeowners at the annual 
meeting in July 2006 because of the fire safety issues.  It is in the 
architectural guidelines.  

VI.	A.  Architectural Committee
Nothing to report except that there are two openings on the Committee and 
there has been one application by Andy Beiderman for a seat.  Bill made a 
motion to accept the application with a second by Mike Lupo.  

	B.  Road Report

Culverts have been completed on Grizzley and Empire.  The equipment yard 
is clean and Bob is working on getting rid of the old oil.  A fuse was 
replace in the GMC for the 4x4 and sanding was completed 12/16 and 
plowing 12/17.  The front loader is hard to start.  Randy Baker has a 
plow/ tractor and is willing to rent it to the association for $50 an 
hour.  It takes 15 minutes to load the sander with the tractor.  The rear 
tires have been replaced also.   Pinenut Road has been graded and 
material laid per the association´s authorization.  The trouble with the 
sander is that when the sand is wet it sticks.  In the spring Bob would 
like to have an overhang built to store the sand.  On drivers, the 10 
acre association is paying $20 per hour and the 1 acre´s are paying $15.  
Bob suggested that if we need to switch or borrow drivers we may have an 
issue.  Rita checked the budget and stated that its not that big of a 
difference so a motion was made by Bill Lewis to increase the driver pay 
to $20 per hour with a second by Mary Tallent-Stewart.  Motion carries.  
It will be effective immediately.  There was a quick storm that left 
Cartwright Road in slick shape.  Bob received calls and they sanded the 
road by hand as the County did not respond to the call for assistance.  
Bob put four steel posts around the culvert at Saddleback and Flint and 
fixed the address sign.  There are old culverts laying across the highway 
on St Rte 341 that Bob will clear out.  The association had a request to 
purchase a set of chains that didn´t fit any of it´s vehicles and Bob 
says they are worth about $300-400.  Rita doesn´t think we should sell 
them.  It cost $1,929.32 to fix the water truck., Bob it was the clutch 
which was adjusted.  The truck needs an annual vehicle inspection because 
we have to go to VC for water.  The mechanic hears a noise in the engine 
and wants to check the bearings and lower part of the engine.  Bob would 
like to see it repaired.  If the truck is repaired the 10- acre 
association could rent it and share the expense.  Mike suggested a rental 
agreement for the 10´s and repair the truck.  A motion was made by Mike 
to repair the truck and cut a deal with the 10´s to rent it.  A second 
was made by Bill Lewis.  Motion carries.  Insurance issues will be 
addressed. 

A resident on Sazarac wanted to know when that road will be graded.  He 
is irate because he was told the road would be graded when there was 
moisture and nothing has been done.  It was explained to him that there 
was no way the road could be graded in the condition it was in with all 
the snow on it.  He threatened to sue the association and Board if the 
work was not done and refused to pay any more dues.   Rita stated that 
the work would be done in the spring according to the road plan and not 
before.  


C.	Documents
Keith was waiting for more responses from homeowners and they have come 
in and he will go over them Thursday.  The majority seem to favor 
changing the annual dues to a set amount to cover expenses annually.  Not 
as many people are responding to the CCR change and there is a mixed 
response.

No Park Report this meeting

VII.	Old Business
A resident came to the meeting regarding a flooding problem at the base 
of her driveway on Sazarac Road.  Bob, Rita and Mary have all looked at 
the driveway.  The major ditch is on the other side of the road and if 
there is a culvert it has been buried by dirt pushed from widing and 
grading the road.  The resident indicated that there indeed was a culvert 
there and it was buried.  A motion was made by Bill Lewis to investigate 
her problem in the spring and try to find the culvert and what it would 
take to eleviate the problem.

VIII.     New Business
                  Nothing to report

No Executive Session

VIV:    Adjourn 8:20 p.m.

Respectfully submitted




Mary Tallent-Stewart
Secretary