[VCHPOA Agenda] Minutes - May 8, 2007

[Agenda distribution list]

[ As received from VCHPOA Secretary,  6/18/07 ]

Virginia City Highlands Property Owners Association
Minutes - Monthly Meeting, Tuesday May 8, 2007
Virginia City Highlands Fire Station Training Room - 7:00 p.m.

Present:	Mike Lupo, Rita Lumos, Mary Tallent-Stewart, Bill Lewis
Absent:		Debra Gravenstein

I. 	Call to order, declaration of a quorum and approval of meeting agenda 
President Lumos called the meeting to order at 7:02 p.m. and declared 
that a quorum was present.  


II.       Approval of minutes of April 10, 2007
Minutes reviewed and motion made by Mike Lupo with a second by Bill Lewis 
with one correction. It was noted that Rita Lumos had already had a 
meeting with the school district regarding the property and slash pile at 
the fire station and was not planning to have a meeting.

III.	Financial Statements (Discussion/Action)
A.	Monthly Cash Report
B.	Monthly Financial Statements
Mike Lupo reviewed the financial statements with the group.  There is 
$52,172 in checking, $129,440 in savings.  Total cash is on the books is 
approximately $186,341.  Bill Lewis made a motion to accept the 
financials as submitted with a second by Mike Lupo.  Motion carries.  

IV.	Public Comments 

	Commissioner Kershaw addressed the group regarding Cordevista.  The 
feedback he is receiving from County residents is negative and heated.  
The Planning Board is the recommending board.  Mike asked if this was an 
"all or nothing" proposition.  Keith asked if a possible moratorium could 
be placed to allow for a feasibility study.  Bob Kershaw is checking with 
legal counsel to see what the County can do to get a comphrensive plan.  
Pat Whitten said we must go very slowly with this issue to make sure its 
done properly.  Water is a very big issue. disecting Storey County via a 
road through it to Interstate 80 was discussed. although it is a 
possibility, it will not happen soon.  Another concern of residents is 
the possibility of potential developments to the west of Cordevista.  Pat 
Whitten discussed the planning process, potential growth and the impact. 
the County is still in the process of putting together the agreement for 
maintenance of Cartwright Road  

V.	Comments by Association Members (NRS 116.3108(3))
	None to report
 
VI.	Reports
            A.  Architectural Committee

	      Two sets of plans were submitted for review with a variance issued 
on one. Lewis has stepped down as Architectural Chairman, however, he 
will continue as an advisor.  Walter Fox  is coming on as the new 
Chairman.  

	B.  Road Report

	      Last month the water truck´s water pump was repaired long with the 
rear end and drive shaft.  A temporary truck driver has been hired.   The 
road project was started April 2nd on Sazarac with 1 ½"  rock which was 
too large so was mixed with ¾" road base.  Empire, Clemons and Panhandle 
are finished and the cost came in a little under budget.  There were 
questions about widening Sazarac but it is not feasible due to budget 
constraints.  Rita handed out a road plan work analysis.  Total budget is 
$111,450, actual spent was $99,557, $15,893 under budget.  There was 
additional work constructing cul-de-sacs on Calaveras and Pinenut.  The 
total savings was $12,393.  The Road Plan is a 5-year plan but may be 
accomplished in less time.  Mike Lupo made a motion to continue the 
projected 2007-2008 road plan work as evidenced on the map provided by 
Rita which includes improvements to Bonanza, Calaveras, Dortort, Delta 
and Crestview.  This is 3.38 miles plus culvert replacement and ditch 
repair.  A second was made by Mary Tallent- Stewart.  Bill Lewis was 
opposed.  Motion carries.  

            C.  Document Report
    Keith stated that the ballots have been mailed.  254 responses
have been received with 176 yes and 78 no which represents 30% of the 
votes needed. We need 409 more yes votes.  It was suggested that 
something be mentioned at the annual meeting to remind folks to vote.  93 
votes were sent e-mail.   

No Park Report this meeting

VII.	Old Business
A.	Fire Station lease - discussion shelved until June meeting.
B.	Spring Clean Up - There will be a dumpster at the firehouse 5/9-5/19 
but no household or yard waste will be accepted.
C.	Firesafe Highlands - work has been done on the shaded fuel break on 
Sazarac.  It looks good.  There is piled firewood from the cutting for 
people to take all along Sazarac.  It was discussed that wood stumps are 
a problem in the slash pile.  They cannot be cut up by the chipper.  Mike 
Lupo made a motion that when people submit plans that they be advised 
that they cannot dump stumps from clearing their building site into the 
slash pile.  A second was made by Bill Lewis.  Motion carries.

    VIII.      New Business

A.  A letter from resident John Schmoker was sent to the State of Nevada 
and a representative, Katie Pace met with the group along with 
representatives of the U.S. Postal Service, Dee Dee Terrano - Consumer 
Affairs officer, Donna Bowerman and Bette Thomas.  The issue is Zip Code 
concerns.  Dee Dee solicited residents comments and concerns. Overnight 
delivery seems to be a problem, do not use a P.O. Box.  One solution is 
that the person sending the item can waive the signature and the carrier 
can then deliver it.  Parcel lockers can sometimes be used. Dee Dee will 
check into this.  Mr. Schmoker had an important delivery requiring a 
signature put into the box which was lost.  The rural carrier admitted 
not remembering which box they had put the key in. Mail has also been 
placed into the incorrect boxes.  The postal reps stated there is no 
excuse for sloppy delivery.  Dee Dee gave the group Bette´s number 702-
361-9230 for future complaints and issues.  Mail that also has the same 
street name but different zips is a problem.  Another issue brought up is 
that insurance companies have to be convinced that the Highlands is in 
Storey County and not Washoe so our residents can receive lower rates.  
Dee Dee explained the zip code system and how it came about and the 5-
digit plus 4 numbering system and how it got started and its use.  
Several residents suggested using the VC 89440 zip.  Pat Whitten 
discussed routing issues.  Technically it centers around the dense 
geographical area which is Reno.  VC Highlands is considered a "vanity 
name" and was approved as such only. Another resident asked if it was 
possible to annex the 89440 VC zip and then have the rural carrier 
deliver to the Highlands.  Zip codes are not zoned by county lines.  
Density is the criteria when issuing a code. Pat Whitten and Commissioner 
Kershaw will check into boundary expansion to include the Highlands.  

        B.  Annual meeting

    1. Annual meeting will be Saturday July 14, 2007 at the Fire House.
 A motion was made by Bill Lewis with a second by Mary Tallent- Stewart 
on the date. Carries. Mike Lupo suggested a pancake breakfast and ask the 
fire department and sheriff´s department to get involved.  

    2. Budget 2007-2008 - Rita went over the proposed budget.  Total
 income is $196,000, administrative expense $30,907, road expense 
$144,350, other expense $3,800 totaling $179,057.  Ending cash balance 
would be $222,943.  State law requires a reserve study every three years. 
 The state does not have a registered individual to do it. Funds have to 
be paid up front and we do not have enough.  The CPA recommended that we 
be out of compliance by doing a study performed by an unregistered 
person.  A motion was made to approve the 2007-2008 budget by Mary 
Tallent-Stewart with a second by Bill Lewis.  Motion carries.  

    3. Items for the newsletter, annual mailing and agenda were
 discussed. Keith suggested contacting VRPA to see if they want to 
attend.  There was also discussion regarding the 7/1/07 switch to Quick 
Books and the separation of Reserve and Operating funds.  The newsletter 
needs to be ready the first week of June.  

Recess @ 9:15 to Executive Session


Executive Session
The prior issue with the resident with the shed too close to the road 
will be resolved.  They explained that the shed is temporary and there is 
no one to move it until September.  They will come to the Architectural 
Committee to get the appropriate permit until it can be moved.


VIV.  Adjourn 8:50 p.m.

Respectfully submitted




Mary Tallent-Stewart
Secretary