[VCHPOA Agenda] Minutes, October 9, 2007

[Agenda distribution list]

[ As received from VCHPOA Secretary,  11/14/07 ]

Virginia City Highlands Property Owners Association
Minutes - Monthly Meeting, Tuesday October 9, 2007
Virginia City Highlands Fire Station Training Room - 7:00 p.m.

Present:	Mike Lupo,  Mary Tallent-Stewart, Bill Lewis
Absent:		Rita Lumos, Steve Morrow

I. 	Call to order, declaration of a quorum and approval of meeting agenda
Vice President Lewis called the meeting to order at 7:05 p.m. and 
declared that a quorum was present.

II.       Approval of minutes of September 11, 2007 meeting
Minutes reviewed for the meeting and motion made by Mike Lupo to approve 
with second by Mary Tallent-Stewart.  Motion carries.  

III.	Financial Statements (Discussion/Action)

A.	Monthly Cash Report

B.	Monthly Financial Statements

Mike Lupo reviewed the financial statements with the attendees.  Balance 
in checking is $26,760, Savings $82,285.  Expendures for the month for 
road maintenance were $6,834.98 and $3600 to the County for paving the 
fire house driveway.  A motion was made to accept the financials by Mary 
Tallent-Stewart with a second by Mike Lupo.   Motion carries.  

IV.	Comments by Association Members (NRS 116.3108(3))
None to Report

V.	Reports

A.  Architectural Committee

This month the Committee was short members.  One set of house plans were 
submitted and one set for a shed.  Both were approved.  

B.  Documents

Keith Judson had sent a follow-up mailing and so far 431 yes votes and 
130 no votes have been received with 608 not responding.  We are 154 
votes short of approval.  This has been the best response to date on any 
CC & R issue.  It was noted that it would be cost prohibitive to do 
another mailing. It was suggested that telephoning property owners may be 
a good solution. This was the way the 10 acre association accomplished a 
similar situation. Bill Lewis would like to consider the calling method 
so Keith will talk with Lydia Hammack to get phone numbers and addresses. 
 

                  
C.  Road Report

Road Manager Bob Moore reported that September was a quiet month for road 
work.  Clemens was regraded from Panhandle to Bonanza.  The oil leak and 
steering on the grader were fixed in-house.  An accident report was 
completed for the water truck.  Steve Morrow had been called out on an 
emergency job for his employment so the Road Committee minutes and report 
draft were briefly discussed but not finalized.  The fall/winter work 
allocation for road maintenance will commence when more moisture is 
present.  Any further discussion regarding the Road Committee minutes and 
future will be tabled until the November meeting as Steve is not present 
to comment.  Costs need to be evaluated as the objective is to determine 
the soils condition of each road and then the appropriate process to 
maintain and repair it.  A traffic count is also needed. 

No Park Report this meeting - 	 

VI.	Old Business 

A.	Water Truck Repair - No citation was issued.  17 new items are needed 
to make the vehicle complete for a cost of $24,124 of which parts are 
$12,000.  This estimate is from Peterbuilt.  Mike Lupo suggested having 
the truck repaired by the company and have them work it out with the 
insurance company.  Lenny Wenrich explained how insurance policies work 
as it relates to replacement value.  We need to find out what the truck 
is worth using the Bluebook.  Tabled until November meeting. 

B.	Fire Station and House Lease - The tenant did a nice job of leaving 
the premises clean and their deposit will be returned.  Bob Moore said 
that there is a couple of vehicles still there.  Gary Hames would like to 
update a few things and a new lease will be forthcoming. 

C.	Reserve Study - Tabled until November. 

D.	Annual Road Closure - There will be a deputy sheriff scheduled from 8-
4 on October 6, 2007.  Bill´s wife is making signs and flyers are going 
out.  Volunteers will be taking turns manning the stations at the 
mailboxes.  

VII.       New Business

A.	Policy on Architectural Committee Fee Refunds.

A future resident had submitted plans to build a house and is now not 
going to build.  A portion of the fee is considered an "impact" fee and 
Bill Lewis fees that should be held by the Association.  Craig 
Chancellor, the President of the 10-Acre association would like to see 
both associations do the same thing so as to be consistent regarding fees 
and reimbursements.  Right now the fees are $50 to review plans and $450 
for road impact fee.  Mike Lupo made a motion to have refund requests 
reviewed on a case by case basis.  A second was made by Mary Tallent-
Stewart. 	 

VIII.	      Any Other Matters which the Board Members Wish to Discuss 
None to report  

IX.	      Executive Session

A resident couple on Adobe Road who built a new home has put up a white 
vinyl fence.  Under the architectural guidelines vinyl is acceptable but 
the color is not.  The couple indicated that they would be willing to pay 
a fine  and that they did not realize that they needed to obtain prior 
approval before erecting the fence.  Bill Lewis explained that the 
homeowners had voted several years prior against white fencing and that 
older residences that had white fences were "grandfathered" in.  If the 
Board approved the white fence we would be going against what the 
property owners had previously voted against and a precident would be set 
for others to do the same.  it was suggested that the fence be painted 
but the property owners were concerned that no paint would stick to the 
vinyl.   This discussion will be tabled until November so all the Board 
members can be at the meeting to make a decision and hear further 
concerns and statements.  


X.   Adjourn 8:35 p.m.

Respectfully submitted




Mary Tallent-Stewart
Secretary