[VCHPOA Agenda] Minutes - Feb. 12, 2008

[Agenda distribution list]

Virginia City Highlands Property Owners Association
Minutes - Monthly Meeting, Tuesday February 12, 2008
Virginia City Highlands Fire Station Training Room - 7:00 p.m.

Present:	Mary Tallent-Stewart, Bill Lewis, Rita Lumos, Steve 
Morrow,
Absent:    	Mike Lupo

I. 	Call to order, declaration of a quorum and approval of meeting 
agenda President Lumos called the meeting to order at 7:04 p.m. and 
declared that a quorum was present.  

II.       Approval of minutes of January 8, 2008 regular meeting
Minutes reviewed for the meeting and motion made by Bill Lewis to 
approve with second by Steve Morrow.  Motion carries.

III.	Financial Statements (Discussion/Action)

A.	Monthly Cash Report

B.	Monthly Financial Statements

The financial statements were reviewed with the attendees.  Balance in 
checking is $140,214,  dues in for February were $42,962.50, operating 
income is $43,462.50.  Miscellaneous income receivables for next month 
should be around $37,875.  Cash balance total is $177,818.49.  Estimated 
expenses of $6,100 include utilities, administrative expenses, plowing and 
equipment maintenance.  Assets total $355,538 which is $17,500 more 
than 2007.  Savings includes Reserve and Operating together at this time 
but we are working on separating the accounts to avoid confusion  Dave 
Thomas is working on finalizing the figures.  Motion by Bill Lewis to accept 
the financials was made with a second by Mary Tallent-Stewart.  Motion 
carries.  

IV.	Comments by Association Members (NRS 116.3108(3))

Scott Rasmussen, battalion chief with the NDF spoke to the group 
regarding the the importance of fire abatement procedures in the 
Highlands and the fact that more action is needed in this area.  Residents 
will be receiving a letter soon showing the types of areas outlining the fuel 
hazard classifications.  The NDF will be working on a new firebreak this 
season, which will be explained in the 	letter.  The FireSafe Council 
meets 6:30, Wednesday February 13th.  Scott went over the 30 foot fire 
fuels clearance recommendation and urged the community´s involvement 
to help prevent a catastrophe.  Scott also left 	informational materials 
and the form to fill out for the work performed by residents in clearing their 
own property.  This form needs to be turned in to NDF and FireSafe 
Council for recordation so we can receive funding in the form of grants for 
additional fire abatement.  Ray McPartlin suggested having the web-master 
post it on the association website so everyone would have access to the 
form.  The firebreak will be along Panamint, Crestview, Highland and 
Calaveras.  

V.	Reports

A.  Architectural Committee

Two property owners have submitted house plans for review and both were 
Approved.  

B.  Documents

Keith Judson read the doc committee recommendation dated 2/12/08. 
regarding the proposed changes to the CC & R´s.  The Association 
attorney indicated that it was unclear as to whether the telephone votes 
should be counted in the election.  The best way to clear the matter up 
would be to have the Association file a test case in court but this would be 
time consuming and expensive and as the Association already has the 
power to levy special assessments it does not seem worthwhile to pursue a 
legal test case.  Rita has asked the attorney for a formal letter to this 
regard.  So, the decision of the Board was made to rescind the change to 
the CC & R´s with a motion from Bill Lewis and a second by Mary Tallent-
Stewart. 
Motion carries.	                   

            C.  Road Report

Bob Moore gave the report for January.  A good deal of time was spent 
plowing day and night due to the continuing storms.  Snow drifts were a 
problem.  The plow stick was replaced on the GMC truck and the steering 
box broke from the frame on the Dodge and was repaired.  Doug Fontana 
has been a tremendous help for the road crew and association.  Bob had 
to rely on the sander for steep areas this month and it worked quite well. 
several flat tires occurred and we may need to change to steel rims on the 
big truck.  A trucker got stuck on Empire with a big rig and took most of 
one day to get out.  Jim Stewart has shoveled and put down salt at the mail 
boxes.  There are lots of unnecessary phone books at the mail boxes and 
Jim has volunteered to dispose of them through recycling.  So far this year, 
snow removal has cost around $9,000.  Three years ago it was $20,000. 
Next week the mud issue will be tackled.  The Road Committee has been 
meeting regularly.  

D.   The cab is finished but the tank is not on because of the weather.  
Doug Fontana found the radiator supports were cracked and it also needs 
a window.  The insurance may need to cover more of this expense.  

E.  There are no licensed specialists in this area but Rita received the 
recommendation of one in Las Vegas and one in Sacramento.  She will
contact them.
	 
No Park Report this meeting 

	
VI.	New Business

The individual submitting a permit to move a house on Cartwright was not 
available at this meeting to discuss the matter.


VII.       Any Other Matters Which The Board Members Wish to Discuss
      None to report.

VIII.      Adjourn 7:50 p.m.


Respectfully submitted



Mary Tallent-Stewart
Secretary