[VCHPOA Agenda] Minutes - March 11, 2008

[Agenda distribution list]

[ As received from VCHPOA Secretary,  4/18/08 ]

Virginia City Highlands Property Owners Association
Minutes - Monthly Meeting, Tuesday March 11, 2008
Virginia City Highlands Fire Station Training Room - 7:00 p.m.

Present:	Mary Tallent-Stewart, Bill Lewis, Rita Lumos, Mike Lupo
Absent:    	Steve Morrow

I. 	Call to order, declaration of a quorum and approval of meeting agenda 

President Lumos called the meeting to order at 7:05 p.m. and declared 
that a quorum was present.  

II.       Approval of minutes of February 12, 2008 regular meeting 
Minutes reviewed for the meeting and motion made by Bill Lewis to approve 
with second by Mike Lupo.  Motion carries.  

III.	Financial Statements (Discussion/Action)
A.	Monthly Cash Report

B.	Monthly Financial Statements
The financial statements were reviewed with the attendees.  Balance in 
checking is $82,613, savings $139,760.  Miscellaneous income receivables 
$31,503.  Cash balance total is $250,386.  Estimated expenses of $6,255 
include utilities, administrative expenses, plowing and equipment 
maintenance.  Storey County refunded $3200 to the Association for paving 
the driveway at the rental house.  Motion by Bill Lewis to accept the 
financials was made with a second by Mike Lupo.  Motion carries.

IV.	Comments by Association Members (NRS 116.3108(3))
	 None to Report

V.	Reports
            A.  Architectural Committee
One set of plans for an addition on Sazarac were submitted and a $75 fee 
was collected.  

	B.  Documents
	      None to Report

            C.  Road Report

Bob Moore gave the report for February.  Maintenance issues with the plow 
trucks were resolved.  The larger truck needs stock tires and steel rims 
instead of the oversize ones on it now.  The heater was also repaired.  
The grader is now being used as weather permits and Ray Robbins fixed the 
damaged rim.  Gravel was placed on Hermit to combat the mud.  Six boxes 
of  ¾ inch were used.  Many hours were spent plowing snow.  There is a 
home on Grizzley and Adobe where vehicles are parked that present a 
problem when grading and plowing and Bob would like the Board to 	       
look into the issue.  Bob scarified Dortort to Sazarac and Sazarac to 	   
    Cartwright Road and did not use the roller.  Next is Saddleback and 	 
      Applegate.  Lots of time was spent on Sazarac and Empire Roads this 
month.  Bob would like Steve Morrow to look at Grizzley before they do 
anything to it.  Rita went over the Road Committee report explaining that 
the focus is on traditional road repair, grading/crown establishment and 
scarifying with drum roller and the use of imported materials.  Quality 	 
     control was discussed as well as appropriate training of operators.  
	      prior to the next Board meeting a road budget will be prepared.  
Culverts continue to get plugged and more home owner action is needed to 
help eleviate this problem.  

            D.  Water Truck - The tractors is done except the rear 
brakes.  Four or five more days should see it looking good if weather 
permits to get the tank on and re-plumbed.  

E.	Reserve Study - Rita has sent a letter to the specialists in Las Vegas 
and Sacramento with no response as yet.
	 
	
      No Park Report this meeting 

	
VI.	New Business
Separation of bank accounts was discussed, we need more than one savings 
account and need to keep the operating funds separate.  CD rates for 
short term investment was discussed.  A motion to separate the account 
was made by Bill Lewis with a second by Mike Lupo.  Motion carries.  
Investments with higher interest rates will be researched.  

    VII.       Any Other Matters Which The Board Members Wish to Discuss
      None to report.

   VIII.      Adjourn 8:00 p.m.


   Respectfully submitted



   Mary Tallent-Stewart
   Secretary