[VCHPOA Agenda] Minutes - April 8, 2008

[Agenda distribution list]

[ As received from VCHPOA President, 5/15/2008 ]

Virginia City Highlands Property Owners Association
Minutes - Monthly Meeting, Tuesday April 8, 2008
Virginia City Highlands Fire Station Training Room - 7:00 p.m.

Present:	Mary Tallent-Stewart, Steve Morrow, Rita Lumos, Mike Lupo
Absent:    	Bill Lewis

I. 	Call to order, declaration of a quorum and approval of meeting agenda
President Lumos called the meeting to order at 7:05 p.m. and declared 
that a                  quorum was present.
II.       Approval of minutes of March 11 regular meeting
Minutes reviewed for the meeting and motion made by Mary Tallent-Stewart 
to approve with second by Mike Lupo.  Motion carries.
III.	Financial Statements (Discussion/Action)
A.	Monthly Cash Report
B.	Monthly Financial Statements
The financial statements were reviewed with the attendees.  Balance in 
checking is $79,960, savings $148,422.  Miscellaneous income receivables 
$22,078.  Cash balance total is $247,468.  Road expenses were $3,064.90 
and miscellaneous payables total $4,183.16  Motion by Mary Tallent-
Stewart to accept the financials was made with a second by Steve Morrow. 
Motion carries.

IV.	Comments by Association Members (NRS 116.3108(3))
	 There were complaints issued by several residents regarding cars parked 
at the 
	 mailboxes with "For Sale" signs on them.  Rita Lumos indicated that the 
area is 
	 in the 10-acre association and would have to be addressed by them.

	 Another resident complained that the Reno Gazette Journal newspaper 
tubes are
	 orange in color and that the June 2001 minutes reflected that they were 
to be 
 removed.  Green would be a better color choice but the tubes are back on 
Cartwright and Lousetown roads.  Although they are not considered
	 signage it was felt that the issue should be put in the newsletter and 
put in the
	 agenda for the annual meeting for discussion.

	 There are street signs down around the Highlands and road manager Bob 
Moore
	 will do inventory on the signs and poles.  Most of the damage was 
caused by
	 high winds and some were stolen.

	 A representative of the Forest Service was present to discuss grant 
money and
	 how it can be spent in the Highlands for fuel reduction.  A new fuel 
break will
	 be put in on Calaveras in May.  Trees and brush will be thinned.  The 
group was
	 encouraged to join the Firesafe Council.  The next meeting for that 
group is 
	 April 9th at 6:30 at the firehouse.  Homeowners are encouraged to log 
hours spent
	 on fuel reduction at their property as it helps toward funding the 
grant.  Forms
	 are at the mailboxes

	 

V.	Reports
            A.  Architectural Committee
	      No plans were submitted this month.

	B.  Documents
	      None to Report

            C.  Road Report
                  In March work was completed on Adobe Road, Enterprise, 
Grizzley and 
	      Cartwright.  There is an oil leak on the grader and Bob carries 
oil with him
	      until it can be repaired.  Scarifying was done on Dortort and 
Saddleback
	      brought up lots of rock.  The result would have been better if a 
roller had
	      been used as well.  Additional material was placed on Hermit and 
Calaveras.
	      scarifying saves money on material if the material is there.  
Steve Morrow
	      indicated that there had been a Road Committee meeting and it was 
decided
	      that the concentration of work would be on Bonanza, Crestview, 
Highland
	      and Highland Spur starting in May.  The work will be coordinated 
with the
	      Nevada Division of Forestry.  Bob stated that road material prices 
are cheaper
	      in Reno but quarries in this area have said that they will match 
the price.
	      Steve Morrow stated that the actions of the Road Committee will be 
published
	      on the web as well as documentation of those actions.  Also 
planned is 
	      general road maintenance and ditch work.  When all this work has 
been 
	      completed the budget will be revisited to see where we stand.  On 
Sazarac
	      there is plenty of material to work with and the plan is to 
scarify and moisture
	      condition that road as the material tested well.  It was also 
noted that six
	      road approaches off of Cartwright and Lousetown will be paved and 
the
	      County will do that work after July 1, 2008.  The Association is 
looking to
	      purchase a drum roller which would be of great help in the road 
work.

            D.  Water Truck - Is 75% completed.  Doug is working on the 
tank plumbing.

E.	Reserve Study - Rita has received a proposal from the individual in 
Las Vegas.	 
	
      F.    Park Report - Rita reported that she had met with Public 
Works Director Mike Nevin and he indicated that work on the Highlands 
Park would be the first priority this year.
	
VI.	New Business
A spring community clean-up was discussed for May 17th .  It will be 
posted at the mail boxes and on the website.

    

VII.       Any Other Matters Which The Board Members Wish to Discuss
   l.   Call For Nominations - Will go out via mail in April for the 
vacant Board 
        seats.
   2.  The park was discussed, Storey County is spearheading the project 
to make        the gazebo and retaining walls larger, add a wall and 
sidewalk and three         tables.  Karlyn McPartlin stated that there is 
$58,000 available and the County has a plan and project list.
   3.  The slash pile will be fenced with pipe panels to help keep people 
from 
        dumping trash.

   VIII.      Adjourn 7:55 to Executive Session
                  The house on Adobe Road & Grizzley has been cleaned up. 
 The house on
	      the corner of Delta and Cartwright has been had the travel trailer 
moved out
                  from the front yard yet.  Rita will contact the owner 
as he was supposed to
                  have it out by 12/31.

   Adjourn 8:20 p.m.


   Respectfully submitted



   Mary Tallent-Stewart
   Secretary